Connect Gmail to Trello
Keep Gmail and Trello in step without copying records between them by hand. Autonoly watches Gmail for the events you care about and runs the matching action in Trello — on a free plan, with no code and nothing to host.
What you can automate between Gmail and Trello
When → Then
New email received in Gmail → Create card in Trello
When → Then
Email matching search criteria in Gmail → Move card between lists in Trello
When → Then
Email with specific attachment in Gmail → Add comments in Trello
When → Then
No reply after X days in Gmail → Attach files in Trello
When → Then
Email thread updated in Gmail → Assign members in Trello
When → Then
Label applied to email in Gmail → Add labels in Trello
Gmail triggers and Trello actions
Gmail triggers
- New email received
- Email matching search criteria
- Email with specific attachment
- No reply after X days
- Email thread updated
- Label applied to email
Trello actions
- Create card
- Move card between lists
- Add comments
- Attach files
- Assign members
- Add labels
- Create checklists
How to connect Gmail to Trello
- Connect your Gmail account. Authorize Autonoly to access your Gmail account with secure OAuth 2.0 authentication
- Configure email access permissions. Set up which emails Autonoly can access and what actions it can take on your behalf
- Connect your Trello account. Authorize Autonoly to access your Trello boards with secure authentication
- Select board access. Choose which boards Autonoly can modify and monitor
- Pick your trigger and action. Choose the Gmail event that should start the workflow, then the Trello action it should run. Add a condition step if only some records should pass through.
- Test with one record, then turn it on. Run the workflow once against a real record and check the result in Trello before enabling it.
What to watch when syncing Gmail into Trello
Decide the direction of truth
When both systems can change the same field, name one as authoritative or you will get a loop where each overwrites the other.
Filter at the trigger
Keep drafts and test records out by adding a condition immediately after the trigger rather than cleaning up downstream.
Handle the failures
Decide what happens when the destination rejects a record: retry, skip and log, or stop the workflow. Silent failure is the worst option.
Start with one record
Run the workflow once against real data and check the result before enabling it on everything.
Frequently asked questions
How do I connect Gmail to Trello?
Connect both accounts to Autonoly, choose a Gmail trigger such as “New email received”, then pick the Trello action you want to run. The workflow goes live as soon as you save it — there is no code to write and nothing to host.
Is the Gmail to Trello integration free?
Autonoly has a free plan you can build and run this workflow on. Paid plans add volume and advanced steps. See the pricing page for current limits.
How quickly does data sync between Gmail and Trello?
Workflows run as soon as the Gmail trigger fires. You can also run them on a schedule if you would rather batch updates than send them one at a time.
Can I filter which Gmail records reach Trello?
Yes. Add a condition step between the trigger and the action, and only records matching your rule continue. This is the usual way to keep test or draft records out of a production system.
Do I need a developer to set this up?
No. The builder is visual, and both Gmail and Trello connect through standard authentication. If you do want code, you can drop into a script step at any point in the workflow.
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